Job Alerts: Administrative and Finance Assistant
VACANCY ANNOUNCEMENT
Organization: Research and Advocacy for Gender Justice (RAGJ)
Position: Administrative and Finance Assistant
Department: Administration and Finance
Duty station: Buea, Southwest Cameroon
Job type: Volunteer contract (full-time work)
Duration of Assignment: 1st March 2024 to 31st December 2024
Deadline for application: 14th February 2024 (applications will be examined on a rolling basis)
Organizational Background and Operational Context
RAGJ is a non-profit organization established in 2013 with a focus on promoting the voices, and social and economic opportunities of girls and women in Cameroon. RAGJ engages girls and women in decision-making through action research, monitoring the effectiveness of laws for gender integration in good governance programming, building the capacity of citizens, and information sharing and networking. Through evidence-based advocacy strategies, RAGJ addresses microeconomic and macroeconomic governance issues to promote women’s economic participation and overall progress.
Responsibilities:
The Administrative and Financial Assistant will coordinate and perform accounting duties and administrative tasks required for the proper functioning of the organization. She/he will ensure that there is quality and consistency in the flow of office operations and information.
Accounting functions:
- Maintain financial records, reconcile expenditures, balances, and payments, and ensure timely day-to-day recording of transactions;
- Manage office petty cash, daily cash counts, and monitor programs and projects accounts to ensure they are up-to-date;
- Ensure that all financial operations and purchases are accompanied by receipts and justification documents.
- Verify the availability of funds for activities to ensure that operational expenditures match approved budgets and that all committing documents are complete and consistent with up-to-date finance and accounting policies, applicable regulations and the RAGJ Finance Manual (finance procedures, cash impress system, cash monitoring and procurement procedures);
- Compile justifications per budgetary heading and analyse financial data.
- Utilize financial and accounting software such as QuickBooks to ensure proper reporting;
- Maintain detailed records of budget estimates, obligations and balances, and prepare periodic financial reports;
Administrative functions:
- Assist in implementing, updating and maintaining organizational policies and procedures including the Code of Conduct, Human Resources Policy, Finance Manual, Procurement Policy, PSEA Policy, Security Policy, Environmental Policy, etc.
- Sort, send, distribute and receive mail, file correspondences and sign deliveries.
- Maintain accurate records and files (administrative, financial and project-specific files).
- Assist in preparing regularly scheduled reports, and maintain contact lists.
- Develop and maintain a filing system, and prepare, organize and store information in digital and paper form following RAGJ’s data protection policy.
- Assist in managing the office transportation system and overall fleet management.
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventory and evaluating new equipment.
- Maintain supplies inventories, check stocks, and anticipate/ place orders for new supplies.
- Assist in maintaining staff case files; prepare payrolls and related tasks.
- Make logistical arrangements for staff, partners, and other stakeholders;
- Contribute to team effort by accomplishing related results as the case may require.
Profile of Candidate
- BSc in Accounting. A postgraduate qualification will be an added advantage.
- A minimum of 5 years of hands-on experience with accounting and financial processes.
- Skilled in the use of appropriate software such as QuickBooks, and Microsoft Office with advanced MS Excel skills (e.g. pivot tables).
- Experience with general ledger functions and managing processes.
- Excellent knowledge of applicable accounting regulations and procedures.
- Experience with systemic filing and record management.
- Experience in office management systems and procedures, especially in an NGO.
- Working knowledge of office equipment, like printers and fax machines.
- Excellent time management skills and the ability to prioritize work.
- Excellent administrative writing and editorial skills, and communication skills.
- Strong organizational skills with the ability to multitask.
- Strong attention to detail, and analytical and problem-solving skills.
- Ability to work under pressure and in a fast-paced environment.
- Ethical behaviour and level-headedness.
Compensation
An attractive financial compensation and benefits package is offered with the position.
How to Apply
Interested candidates should submit their CVs and a motivation letter to admin@ragj.org by 14 February 2023. Only shortlisted candidates will be contacted.